Skip to content

7 Things You’ve Forgotten About Your Office Relocation

Share Post:

7 Things You’ve Forgotten About Your Office Relocation | Contour Interiors

So you’re moving offices?

Very exciting!

With a couple of decades’ experience in office relocation and office fitout projects, we’ve seen the things people tend to forget about.

We feel compelled to share this information, as we see so many simple things overlooked, as outlined in the list below.


I think most people know that phones are a critical business communication device today.

Yet we see it very often, that the phone contractor is the last person to be called, and suddenly companies have moved in and are still waiting for Telstra to connect their service weeks later.

It’s critical that your phone system is thought of early in the relocation process.

The simplest type of phone to install is a cloud hosted system, that way you don’t need to worry about the Telstra connection at all, you just need a broadband connection.


This is closely related to phones, however it’s a separate issue that many companies overlook.

An internet connection, be it fibre or other can take up to 4 weeks to commission.

On top of this is the 4 week embargo on all internet lines over the Christmas period, so it is vital that your internet requirement is booked well in advance, because as with the phone system, you could be caught without the internet.

Make Good

To many this may seem obvious, yet we have seen it all too often, that tenants overlook their make-good requirement. Instead they settle for a cash negotiation, which is usually more expensive than actually undertaking the make-good themselves.

While it may be more inconvenient to actually undertake the make good, thinking about it earlier will put you in a better negotiating position and could save thousands of dollars.

Insurance Policies

While most landlords won’t accept a lease finalisation without an insurance policy, again, it is usually only remembered at the last minute.

To ensure you get the best protection for the best price, it is essential that you begin talks with your preferred insurance broker or company as soon as a location is settled on.

Storage Requirements

Very few of our clients undertake a genuine storage audit.

This involves analysing your current and future storage needs to ensure you are not short on storage space, nor do you end up with too much.

While a lot of clutter builds up over the course of a lease, a company needs to be realistic about its hard storage solution.

Communicating Relocation to Clients

Communicating to clients your office relocation is a nice way to contact your clients and keep them interested in your business.

However, it is also essential to make sure you don’t have clients turning up on your old doorstep, or documents and parcels arriving at your old address.

Existing Amenities Contracts

If you’ve remembered most of the earlier points, I think this will be where you slip up.

This is your cleaning contract, your water cooler contract, your rubbish removal contract, your electrical contract, your daily doughnut delivery contract…the list goes on.

What invariably happens in these situations, is that the people who arrange these contracts overlook the upcoming lease expiry, and find themselves with months or years remaining on the contract in the current location.

Changing location evokes a service fee and cancelling a contract invokes a termination fee, so either way you will be worse off.

The earlier these contracts are identified the more time you have to negotiate your way out of extra charges.

Moving Forward

This list is not exhaustive by any means, however it is a start.

If you tick these boxes, you should be safe, however the key is to hold a relocation strategy session to ensure you don’t miss anything.

Stay Connected

More Updates

Office Interior Design Trends 2024
Interior Design

Office Interior Design Trends for 2024

As we enter the year 2024, there will be significant changes in office design. The highly anticipated “Great Return to Work” is altering our understanding and creation of workspaces. This article explores the shifting landscape and important trends that will shape office interiors in the upcoming year.

Read More »
Office Acoustics

Optimising Office Acoustics for Productivity and Well-Being

The sound quality of an office might not always be the first thing you consider, but it is crucial in shaping an optimal and efficient workspace. The acoustics of your workplace can greatly influence how you and your coworkers function, interact, and, most importantly, affect your general wellness.

Read More »
The social costs of remote working

The Social Costs of Remote Working – An Analysis

Undoubtedly, there have been social issues accompanying the shift to remote work. This article discusses the potential for both success and drawbacks in remote working, particularly concerning the potential impact on work-life balance when the boundaries between work and personal life become unclear.

Read More »
About Contour Interiors

Enter your details below and we’ll be right back to you!